HR And Finance Systems

Question

1.    What Finance, Procurement and HR & Payroll system are currently used at the council? 

2.    When does your contracts expire? 

3.    Do you have any planned upgrades of the software? If so, when? 

4.    Are you planning to go to market for a different Finance, Procurement, HR & Payroll system? If so, when? 

5.    How many users / licenses of the system do you have at the council? 

6.    Who is the person responsible for your Finance system & HR& Payroll system? Please provide full name, title and contact information if possible. 

7.    How many staff are involved in supporting your ERP/Finance system & HR & Payroll system

8.    Do you have any of these systems externally hosted, if so can you provide annual costs.

9.    What was the initial licence cost of these system and the current annual support/licence fees.

Answer

1.    What Finance, Procurement and HR & Payroll system are currently used at the council?
Recruitment: Lumesse Talentlink; HR/Payroll: NGA Resourcelink; Finance: Civica Financials

2.    When does your contracts expire? 
NGA Resourcelink-15 July 2022; Civica Authority Financials – 31 March 2020

3.    Do you have any planned upgrades of the software? If so, when? Upgrades for systems are scheduled by the provider throughout the year and implemented by our teams at that time.

4.    Are you planning to go to market for a different Finance, Procurement, HR & Payroll system? If so, when?   Approximately 2 years before contract end dates

5.    How many users / licenses of the system do you have at the council? HR/Payroll – 55 users,  Authority Financials (includes Ledger, Debtors, Creditors, Purchasing) – 384 users,  Purchasing only – 71 users

6.    Who is the person responsible for your Finance system & HR & Payroll system? Please provide full name, title and contact information if possible. 

Finance system – Norman Macdonald, Head of Accoutancy and Customer Services
HR/Payroll – Helen Mackenzie, Head of Procurement and Exchequer Services

7.    How many staff are involved in supporting your ERP/Finance system & HR & Payroll system:

HR/Payroll - 2.3 FTE, Authority Financials – 1.5 FTE

8.    Do you have any of these systems externally hosted, if so can you provide annual costs.

Both server based

9.    What was the initial licence cost of these system and the current annual support/licence fees. HR/Payroll system £61k per annum

HR/Payroll contract value £353,608
Financial/Procurement contract value  £202,000